Document Locator is an easy to use, install, and maintain document management system for small to mid-sized businesses using Windows Servers. Users can store and full-text search ANY document -- MS Office, PDFs, scanned document (.tif files) etc. -- that can be saved on Windows Servers (2000, NT, XP), and have secure Web access for remote workers, customers, partners, etc. Prices range from $1500 to $9500 (unlimited server license).

Portland, OR May 28, 2003 -- ColumbiaSoft announced today it had released version 2.0 of its document management system for Windows servers: Document Locator. Document Locator enables businesses and government agencies to intuitively store, quickly access and affordably manage virtually any volume of documents that can be saved on Microsoft file server(s), including scanned documents, PDFs, AutoCAD, HTML, e-mail and standard MS Office applications such as Word, Excel, PowerPoint, and Visio.
In addition, Document Locator customers can rapidly set up approval and notification processes, automatically and securely publish documents to the Web, and set up the system to perform routine chores such as importing and archiving documents.

File Server Smarts and Affordability
Document Locator is integrated into Windows Explorer, so users navigate it as they would a Windows file server. However, unlike those limited, shared file servers, Document Locator stores documents inside SQL Server 2000 so they are full-text indexed as they are saved. Users can search for words or phrases within the document and literally find it in seconds, whether the document is a PDF of a scanned contract or an AutoCAD file. Document Locator 2.0 has a fully integrated scanner console supporting any TWAIN-compliant device, giving every desk top the ability to scan.
“Most organizations store their documents on a Microsoft file server. The file server was great when it was first introduced over 20 years ago but it hasn’t kept up with the growing demands of business and government agencies. File servers have gotten bigger because we all have more documents to store and manage, but they haven’t added ‘intelligence’ to help you find documents quickly and intuitively – we’ve done that,” said Richard Day, founder and President of ColumbiaSoft. “The other stopper has been pricing, which is why we went to an unlimited server license for $9,500 so that organizations can connect as many people to a server as they want, without any per seat cost.”
Day added that most ColumbiaSoft customers see an ROI within 90 days of installation.

Document Locator Product Family and Features
Document Locator for Small Business has been especially designed to serve the hundreds of thousands of Microsoft Small Business Server customers. It is sold in 10, 25 and 50-user license packages starting at $1,500. Document Locator Professional is sold in 25 and 50-seat packages starting at $4,000; it also has an unlimited single serve license for $9,500. Document Locator Professional offers multiple repositories, a software developer’s kit for customizing applications, and can be upgraded for remote access and Web publishing through Document Locator Web Tools, which has an unlimited site license price of $5,500.
Document Locator’s new features include:
• Integrated scanner console supporting any TWAIN-compliant scanner, including devices from HP, Canon, Epson, Fujitsu and others,
• Outlook integration: users can now email a link to a document such as a budget or contract that needs to be reviewed by several colleagues. When recipients receive the email, they click the link to view or edit the document, using Document Locator’s versioning, check-in/checkout and security features. The document remains securely in the repository, eliminating the excessive replication of documents common in email and file server environments,
• A task manager allowing users to automatically schedule archiving, importing, and launching documents,
• The ability to configure any Diff comparison tool for users to compare versions of two different documents and merge them as needed,
• Support for files up to 2 GB (such as WAV, MP3, MPG, and CAD drawings)
• Integration with Goldmine CRM,
• Document Locator Professional 2.0 also includes a software developer’s kit allowing IT departments to integrate Document Locator with mission-critical applications and to create customized solutions,
•A search tool bar built into Windows Explorer for even faster access to documents,